Special consideration

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If you're unable to complete an assessment or exam, for reasons out of your control, you can apply for another chance through special consideration.

Special consideration isn't guaranteed and does not lead to a mark adjustment. If you're successful in your application, you may get an extension, another assessment or a deferred exam.

Extensions for assessments

Your first option should be to ask your faculty for a short extension if this will solve the problem. The faculties listed below have specific information about extensions.

Eligibility

If you complete the final exam or assessment task, you won't be eligible for special consideration.

You may be eligible if you didn't complete your final exam or assessment, due to exceptional circumstances beyond your control. The reasons may include:

  • acute illness
  • loss or bereavement
  • hardship or trauma.

You may also be eligible for special consideration if you can show your obligation to:

  • military service
  • jury service
  • emergency services such as the Country Fire Authority
  • Monash Sport's athlete support program, if you are participating in a key event.

When and how to apply

In-semester assessment

Assessment tasks and compulsory unit activities

You need to apply no later than two University working days after the due date of the affected assessment or activity, by:

  1. submitting the in-semester assessment form (pdf 71kb)
  2. and including any supporting documents.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released.

Unable to attend a compulsory unit activity

Some students are required to apply for special consideration if they don't attend compulsory unit activities. This is the case if you are:

  • a Pharmacy and Pharmaceutical Sciences student
  • an Information Technology student
  • enrolled in Science units.

Make sure you submit the form and supporting documents to the faculty teaching the unit.

Faculty teaching the unit Where to submit your forms
Arts Scan and upload your application and supporting documents and submit it online to Arts, or take it to your faculty student service office

Gippsland students
Send applications and documents directly to the unit coordinator
Education Unit coordinator
Art, Design & Architecture Faculty student service office
Business and Economics
Pharmacy & Pharmaceutical Sciences
Engineering Department or school teaching the unit
Medicine, Nursing & Health Sciences - School of Nursing and Midwifery
- School of Biomedical Sciences (except Dept. Medical Imaging & Radiation Sciences)
- Department of Community Emergency Health & Paramedic Practice
- Department of Occupational Therapy
- Department of Physiotherapy
- Department of Social Work

Scan and upload your application and supporting documents and submit it online or take it to your student service office

All other schools/departments
Submit your form and documents to your student services office
Information Technology Lecturer teaching the unit
Law Undergraduates
Scan and upload your application and supporting documents and submit it online to Law (undergraduates), or take it to your faculty student service office

Postgraduates
Submit your form and documents to your faculty student service office
Science Unit coordinator

End-of-semester assessment

Exams

The online system is only for end-of-semester exams that appear in your exam timetable in WES. If you have another type of assessment, see the section below on other assessment tasks.

Apply online

Deadlines

Before the exam (early applications)
You can apply for early approval of a deferred exam up until five University working days before your exam.

On the day of the exam
If you're prevented from attending the venue to complete your exam by exceptional circumstances, including acute illness, you must apply for special consideration no later than two University working days after your last scheduled exam.

During the exam
If you're unable to finish your exam due to acute illness or other eligible cause and you want to apply for special consideration you need to:

  • let one of the exam invigilators know, no later than 30 minutes before the end of the exam
  • request an Examination Cancellation Request form, complete it and return to the exam invigilator
  • apply for special consideration within two University working days of your last scheduled exam.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released. This also applies to other assessment tasks.

Other assessment tasks

For other types of assessment and non-centrally administered exams, you need to apply no later than two University working days after the due date of the affected assessment/activity, by:

  1. submitting the end-of-semester assessment form (pdf 84kb)
  2. and including any supporting documents.
Faculty managing the course Where to submit your forms
Arts Scan and upload your application and supporting documents and submit it online to Arts, or take it to your faculty student service office

Gippsland and off-campus students
Send applications and documents to arts-gippsland@monash.edu
Education Scan and upload your application and supporting documents and submit it online to Education, or take it to your faculty student service office

Gippsland and off-campus students
Send applications and documents to
education-gippsland@monash.edu
Law Undergraduates
Scan and upload your application and supporting documents and submit it online to Law (undergraduates), or take it to your faculty student service office

Postgraduates
Submit your form and documents to your faculty student service office
Medicine, Nursing & Health Sciences - School of Nursing and Midwifery
- School of Biomedical Sciences (except Dept. Medical Imaging & Radiation Sciences)
- Department of Community Emergency Health & Paramedic Practice
- Department of Occupational Therapy
- Department of Physiotherapy
- Department of Social Work

Scan and upload your application and supporting documents and submit it online, or take it to your student service office

All other schools and departments
Submit your form and documents to your student service office
All other faculties Submit your application to the faculty managing your course

Supporting documents

Make sure to provide one or more of the following documents in support of your application:

  • medical certificate, letter from a medical professional
  • letter from a social worker, lawyer, psychologist
  • death notice or certificate and evidence of relationship
  • police report
  • statutory declarations from students or relevant people
  • notification from:
    • defence services
    • Juries Commissioner's Office
    • emergency service organisations such as the Country Fire Authority
    • Monash Sport's elite athlete support program.

Medical and professional certificates must state that you were unfit to sit your exam or complete work for assessment on or before the relevant date, and can't be signed by a member of your family.

Outcomes and notification

Possible outcomes

A successful application results in one of the following outcomes:

  • an extension to a submission date
  • an alternative and equivalent form of assessment
  • a deferred exam.

The assessment result from one of the outcomes above will be final.

How you'll be notified of the decision

In-semester applications
The faculty teaching the unit will email your student account with the outcome of your application.

End-of-semester applications
If you applied for early approval of a deferred exam (submitted at least five University working days before the exam) you'll receive email notification at least 24 hours before the exam.

  • If successful, you will be advised to attend a deferred exam. When results are released, your interim grade for the unit will be DEF (deferred assessment has been granted).
  • If unsuccessful, you will be advised to attend your scheduled exam.

If you applied because you could not complete a final exam or assessment, you will be notified of the decision through the Web Enrolment System (WES).

  • An interim grade of DEF or WH (withheld) will appear against the unit if you have been granted a deferred or alternative assessment task or exam.
  • If unsuccessful, your unfinished exam paper will be marked and count towards your final unit result.

Impact on unit selection

If you receive a DEF or WH result, this could affect prerequisite requirements and your unit choice for next semester. See failed and invalid units.

Support and advice

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