Special consideration

Share
Share

If you are unable to complete an assessment piece or exam due to exceptional circumstances, you may apply for another chance through special consideration.

Special consideration is not automatically guaranteed. When it is granted, you will not receive a mark adjustment.

If you have a disability or medical condition, you may be able to sit your exams under alternative conditions. See alternative assessment arrangements.

Extensions for assessments
Faculties may allow short extensions for assessments. Consider this option first by checking with your faculty. The faculties listed below have specific information about extensions.

Eligibility

If you complete the final exam or assessment task, you will not be eligible to apply for special consideration.

You may be eligible if you didn't complete your final exam or assessment due to exceptional circumstances beyond your control, the reasons may include:

  • acute illness
  • loss or bereavement
  • hardship or trauma.

You may also be eligible for special consideration if you can show your obligation to:

  • military service
  • jury service
  • emergency services such as the Country Fire Authority
  • Monash Sport's athlete support program, if you are participating in a key event.

When and how to apply

Assessment tasks and compulsory unit activities

You need to apply no later than two University working days after the due date of the affected assessment or activity. Provide supporting documentation with the relevant form:

Use the in-semester assessment form, if you cannot attend a compulsory unit activity and you are:

  • a Pharmacy and Pharmaceutical Sciences student
  • an Information Technology student
  • enrolled in Science units

Exams

Before the exam (early applications)
You may apply for early approval of a deferred exam up until five University working days before your exam. Submit supporting documentation with an end-of-semester deferred final assessment (pdf 84kb).

On the day of the exam
If you are prevented from attending the venue to complete your exam by exceptional circumstances, including acute illness, you should submit your application and documentation no later than two University working days after your last scheduled exam.

During the exam
If you are unable to finish your exam due to illness or other eligible cause and you want to apply for special consideration you need to:

  • let one of the exam invigilators know no later than 30 minutes before the end of the exam
  • request an Examination Cancellation Request form, complete it and return to the exam invigilator
  • provide your course managing faculty with an end-of-semester deferred final assessment (pdf 84kb) form and supporting documents within two University working days of your last scheduled exam.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released.

Supporting documentation

You will need to provide one or more of the following documents to support your application for special consideration:

  • medical certificate, letter from a medical professional
  • letter from a social worker, lawyer, psychologist
  • death notice or certificate and evidence of relationship
  • police report
  • statutory declarations from students or relevant people
  • notification from:
    • defence services
    • Juries Commissioner's Office
    • emergency service organisations such as the Country Fire Authority
    • Monash Sport's elite athlete support program.

Medical/professional certificates must state you were unfit to sit your exam or complete work for assessment on or before the relevant date, and cannot be signed by a member of your family.

Where to submit your application

In-semester assessment tasks

Ensure you submit the special consideration form and your supporting documents to the faculty teaching the unit.

Faculty teaching the unit Where to submit your forms
Arts Scan and upload both your application and supporting documents and submit it online to Arts, or take it to your faculty student service office

Gippsland and off-campus students send applications and documents to arts-gippsland@monash.edu
Education Unit coordinator
Art, Design and Architecture Faculty student service office
Business and Economics
Pharmacy and Pharmaceutical Sciences
Engineering Department or School teaching the unit
Medicine, Nursing and Health Sciences
Information Technology Lecturer teaching the unit
Law Scan and upload both your application and supporting documents and submit it online to Law, or take it to your faculty student service office
Science Unit coordinator

End-of-semester assessment task or exam

Faculty managing the course Where to submit your forms
Arts Scan and upload both your application and supporting documents and submit it online to Arts, or take it to your faculty student service office

Gippsland and off-campus students send applications and documents to arts-gippsland@monash.edu
Education Scan and upload both your application and supporting documents and submit it online to Education, or take it to your faculty student service office
Law Scan and upload both your application and supporting documents and submit it online to Law, or take it to your faculty student service office
Medicine, Nursing and Health Sciences Submit your application to the school or department office administering your course
All other faculties Submit your application to the faculty managing your course

Outcomes and notification

Possible outcomes

If you are granted special consideration, this will result in one of the following outcomes, with the assessment result being final:

  • an extension to a submission date
  • an alternative and equivalent form of assessment
  • a deferred exam.

Notification of the decision

In-semester applications
The faculty teaching the unit will email your student account to notify you of the outcome of your application.

End-of-semester applications
If you applied for early approval of a deferred exam (submitted at least five University working days before the exam) you will receive notification by email at least 24 hours before the exam.

  • If successful, you will be advised to attend a deferred exam. When results are released, your interim grade for the unit will be DEF (deferred assessment has been granted).
  • If unsuccessful, you will be advised to attend your scheduled exam.

If you applied because you could not complete a final exam or assessment, you will be notified of the decision through the Web Enrolment System (WES).

  • An interim grade of DEF or WH (withheld) will appear against the unit if you have been granted a deferred or alternative assessment task or exam.
  • If unsuccessful, your unfinished exam paper will be marked and count towards your final unit result.

Impact on unit selection

If you receive a DEF or WH result, this could affect prerequisite requirements and your unit choice for next semester. See failed and invalid units.

Support and advice

Related links