SECTION 4 CONSEQUENCES OF NON PAYMENT OF FEES
All student fees are required to be paid by a specified Due Date.
4.1 Final Notices
Where a student has been invoiced and there is an outstanding course/amenities fee, then a Final notice will be issued within two weeks of the original invoice due date.
4.2 Encumbrance
Where a student continues to have an outstanding course/amenities fees debt, their enrolment will be encumbered if they have not paid this debt by the date/time period on their Final notice. The encumbrance will cause the following restrictions to apply;
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Loss of access to library borrowing and other library services
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Loss of access to Monash University’s computer systems, including Internet and email
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Loss of access to enrolment records, examination results and academic transcripts
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The inability to graduate until the outstanding debt is cleared
Encumbered students will be informed that if they make no further payment or do not contact the University concerning their debt, their enrolment may be cancelled (i.e. invalidated).
4.3 Invalidation for Non-payment of Fees
4.3.1 Authority
Authority for invalidation is provided in University regulations made pursuant to Statute 6.1.1 - University entrance and admission to courses:
“Subject to sections 8.7 and 8.9, any enrolment or re-enrolment of a person who is liable to pay but does not pay a fee by the due date, is by force of these regulations invalidated.” [section 8.6]
Invalidated students do not have access to their full academic history. However, such students may wish to attend another university and require evidence of completed study at Monash and provision is made in the Regulations for this type of situation:
“While a fee remains unpaid the person liable to pay the fee may not obtain a transcript of or other document relating to his or her academic record or be awarded a degree, diploma or certificate.” [section 8.5]
“Despite subsection 8.5, a person may obtain a transcript of or other document relating to his or her academic record in respect of any period of study for which a fee was payable and paid.” [section 8.5A]
4.3.2 Invalidation Process
Invalidation of a student’s enrolment will occur at a fixed time in relation to Final Notices. The student may be invalidated at anytime throughout a semester, 14 days after the Notification date shown on their Final Notice.
Invalidated students who seek only a full academic history, then removal of the Invalidation status can be effected by payment of outstanding debt and the reinstatement fee. This then allows for generation of a complete academic transcript.
4.3.3 Amounts and Nature of debts that cause Invalidation
Invalidation may be invoked in the following cases:
Outstanding Course fees where the outstanding value is $500 or greater
Outstanding Amenities Fees where the outstanding value is greater than the minimum scheduled Amenities Fee at any Australian campus of Monash University.
Invalidation may not be invoked where the only outstanding debt is non-tuition related.
4.3.4 Reinstatement
Where an invalidated student seeks reinstatement to continue their study at the University, they must pay:
Once all payments have been made, students seeking to continue their course in the following semester must apply for readmission directly to the faculty of enrolment, except in the faculties of Information Technology and Medicine where application is through VTAC. The faculty will determine whether they may be re-admitted to the course in which the invalidation occurred, and the manner in which re-admission might occur.
Student Administration and Systems can effect reinstatement of the student’s enrolment within a current semester after all outstanding fees are made.
Where possible all payments should be made at a campus Student Services Centre.
Where the enrolment of a student in a Commonwealth Supported Place (CSP) has been invalidated, the student cannot be readmitted on that liability until the following semester; however, they may be readmitted in the current semester on a Full Fee basis, subject to faculty approval.
4.3.5 Transcripts
Where an invalidated Full Fee paying student wishes to obtain a transcript without seeking re-admission to study at the University, then upon payment of outstanding debt and the Reinstatement fee at a campus Student Service Centre, a transcript will be issued.
4.3.6 International students
Invalidated International students are reported to Monash International, who are obliged to inform the Department of Immigration and Citizenship (DIAC) for breach of student visa conditions.
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